Some ways to lighten your load during an office move
Mie-Yun Lee, Editorial Director, BuyerZone.com
January 24, 2001
Our company is moving next month. If only it were a simple matter of packing everything
up in boxes and transporting the lot to our new digs. The truth is, planning our office
move a mere four miles away has taken on the complexity of a military maneuver. If you
can relate but don't have the luxury of having the time, expertise, or manpower to help
organize your move, you don't have to shoulder all the responsibilities alone.
A few options exist. A relocation service can help manage all the move details, and
will stick around even after your move to help you work out any glitches. If you're primarily
concerned about your telecom or computer network setup, consider hiring a consultant
for this specific task. Or if you're looking for general assistance, a consultant who
can serve as a project manager, would fit the bill.
Relocation services can handle everything from planning the layout of your new space
to setting up your computer and telephone systems or copy machines. Typically, a team
of consultants visits your business to assess your needs and develops a comprehensive
moving strategy, including assisting you in finding vendors. The team then helps you
manage the physical move and handles troubleshooting afterward.
If you are uncomfortable with the technical infrastructure requirements for your new
office digs, a telecom or computer consultant might be just the ticket. Whether you're
concerned about what kind of phone lines to set up or how you'll get Internet access
or set up your computer network, telecom consultants can help you work out a solution
and implement your plan.
Consultants can also manage other aspects of a move that require a high level of attention.
You name your need, and a project manager will play the role of ringleader and make sure
the task is carried out. Since we're building out new offices in our space, we hired
a consultant to serve as a project manager for the construction. With this second set
of eyes, I know the details of coordinating contractors are progressing according to
schedule.
Unfortunately, finding help is not incredibly easy. Ask real estate agents for relocation
services referrals. If you go with a relocation service, hire one that has a good grasp
of local vendors and resources. Telecom consultants are widely available, but try to
narrow your options using recommendations. While project managers are harder to come
by, contacts and referrals are still the best way to find someone dependable.
For relocation services, the price can start at about $5,000. Some telecom consultants
charge by the square foot, ranging anywhere from 50 cents to $1 a square foot. Regular
consultants usually charge either according to the total project costs or on a per-hour
basis, ranging from $90 to $250 an hour.
So if you're trying to juggle your every-day business tasks and the daunting Moving
Day mission all on your own, consider getting by with a little help from consultants.