Before computers became commonplace in the office, keeping track of the time that your employees spent on the job took some effort and even more paperwork. These days, your company can use automated attendance tracking, saving you both time and money in the long run.
Features to look for
More accurate and versatile than the old-fashioned time clock, good attendance tracking software should contain many of the following functions and features:
Start and stop times: During each shift, your staff can log in when they begin work and log out when they take meal breaks and leave for the day.
Accept/reject function: You should be able to electronically review each time sheet and either accept it as submitted or require the employee to make changes.
Overtime: Your managers should get a report indicating when an hourly employee has worked more than 40 hours in a week. This gives the manager the ability to review, and then approve or reject, the extra hours.
Tardiness: The system needs to indicate when an employee is chronically late coming to work or returning from lunch breaks. In this way, you can speak to the employee before their work habits become a more serious issue.
Vacation: The attendance tracking system should keep track of vacation days accrued and how many paid days off an employee has taken for the year. The staff also should have the ability to enter vacation day requests.
Maternity/medical/bereavement leave: When employees are out of the office on approved leave, the system should keep track of that time as well.
Actual project cost: Project managers need to have the ability to set up "time buckets" for a particular project. As employees enter the time spent on a project, you can calculate the actual human resource cost of the work.
The attendance tracking provider should also offer good training and support after the sale, so make sure and speak to the sales representative about their level of customer service.
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Reasons to use attendance tracking
Though each program operates a little differently, some of the more common attendance management software features include:
Less paperwork (eliminates the need for time cards or other paper records)
Efficient payroll processing
Assists in tax calculations
Other uses
Outside of the office environment, attendance tracking can be used in a classroom setting to keep track of a student's attendance. This software also is useful for churches, union meetings or any other place where you need to track attendance.
Whatever use you have in mind for your attendance tracking system, BuyerZone can help. Just answer a few simple questions about your business and we'll connect you to multiple qualified dealers you can choose from. Create your free request for attendance tracking price quotes today.
